Job Summary:
The Secretary will report to the Director of Digital Product Management, and support administrative and secretarial work. We’re seeking forward-thinking team members with accomplished professional experience who are passionate about delivering a quality product, desire to learn and grow, and enjoy working closely with business partners on both strategic and tactical challenges.
Key Responsibilities:
• Provide daily administrative support;
• Manage director’s calendar to ensure a smooth and effective daily schedule;
• Arrange and ensure the office equipment and supplies efficient and updated;
• Play as the liaison between the department and different Lines of Businesses to ensure effective communications and cooperation;
• Special projects and assignments as needed;
• Organize teleconferences, video conferences and face to face meetings as required;
• Prepare meeting materials including but not limited to presentations and reports with high quality and timely fashion;
• Handle registration of conferences and events as well as relevant payments;
• Coordinate domestic and overseas travel planning including transportation, accommodation, visa documentation, etc.;
• Plan/support event logistics;
• Organize major events and activities as requested;
• Support team offsite and team building activities.
Desired Qualifications:
• Bachelor’s degree or above;
• Systematic and independent character with high maturity level;
• Organizational savvy, demonstrating good interpersonal skills and the ability to build trust relationships with stakeholders;
• Proven ability to multitasking, prioritizing and time management;
• Proven skills in proactive approaches to problem-solving;
• Proven skills to handle confidential information with discretion;
• Highly energetic, forward looking thinker, who actively seeks opportunities and proposes solutions;
• Strong written, presentation, and oral communication skills in Mandarin and English;
• Proficient in Microsoft Office applications.